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Volunteer QA

Volunteer Sign Ups:

When must I have my signups completed?

Prior to the Verification Meeting held at 7p on Sunday, July 7th. This includes all names AND phone numbers.

What happens if I DO NOT have my parents all filled in by then?

Your team will not receive the tickets to the County Meet at the meeting.

They will be available for pickup at the Meet Directors house in Dacula once the names are filled in.

Why do we need phone numbers for the volunteers?

This is how we will contact them the day of the meet if they have not checked in on time. It is critical to have this way to contact them.

If I have a parent that signed up to volunteer, but they cannot make the meet..how long do I have to change the names in the form?

The signup form will be online and available for changes up until Midnight, Friday July 12th.

How many people have signed up so far?

NOT ENOUGH.  As of 4:30p on Sat, July 6th we still have 149 slots that need to be filled before the Verification Meeting.

What time do the volunteer slots End?

Most positions (unless specified in the description) end at the conclusion of the session. Last year, the sessions ended at the following approximate times (these are just estimates from last year…this year could be different):

  • Session 1 - 12:15p
  • Session 2 - 7:45p
  • Session 3 - 12:20p
  • Session 4 - 6pm

How do the new SafeSport rules affect the volunteers?

Each volunteer will be provided a copy of the MAAPP when you sign up to volunteer and upon receiving a badge at the volunteer check-in you will sign your acknowledgment as having received the document.

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County Seating:

How are seats assigned each year at the County Meet? 

Seats are assigned each year based on the following criteria: 

1.  Winners of the Margaret Gilbert award for Sportsmanship 

2.  Top 5 Finishers from County in the previous year (2018) 

3.  The remaining teams are broken down into three groups and rotated each year. So, if you were in the bottom 1/3 last year with the furthest away seats, you will be in the top 1/3 this year after the MG winners and Top 10 groups. 

4.  Any teams that do not turn in your Volunteer names by the deadline are automatically put in the bottom 1/3 for seating the following year. 

How many tickets will each team get? 

This depends on how many unique swimmers are in the meet. The goal is 3 tickets per swimmer, but with our larger sessions, it often equates to somewhere between 2-3 tickets per swimmer.  

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SafeSport Changes Effecting the Meet

What is SafeSport? 

SafeSport is the Olympic community’s initiative to recognize, reduce and respond to misconduct in sport. The six primary types of misconduct are Bullying, Harassment, Hazing, Emotional Misconduct, Physical Misconduct, and Sexual Misconduct, including Child Sexual Abuse. oUSA Swimming’s and the GCSL’s top priority is to keep our athletes safe. No form of abuse, including child sexual abuse, has a place in our sport. As a part of our continued commitment to safeguarding our athletes, USA Swimming has enacted enhancements to their Safe Sport policy and education requirements. oOn April 29, 2019, USA Swimming released its Minor Athlete Protection Policy (MAPP) which is found here:https://www.usaswimming.org/docs/default-source/safe-sportdocuments/maapp/usaswimmingmaapp.pdf. All USA Swimming member clubs are required to implement MAPP in full by June 23, 2019.

Will parents be allowed on deck to escort their small children during warmups? 

NO. This is a non-negotiable policy of Georgia Tech, GA Swimming, and USA Swimming as part of SafeSport. No unauthorized adults will be allowed on deck. This year, we will be setting up a place at the back stairway (at the end of the spectator hallway) where a parent can drop off their swimmer off with a coach. We are also providing passes for up to 5 Assistant Coaches to help with your children. 

What happens if there is an emergency? 

You will be quickly reunited with your swimmer. They will either be brought to you in the stands, or you will be quickly escorted to your child on deck by security. The goal of SafeSport is to protect our children, not put them in more harm. So, we (along with Ga Tech) are committed to accommodating these situations should they arise.

Since no cameras are allowed on deck this year, will swimmers be able to take pictures of each other and their teammates while on deck with their phones? 

Absolutely. There are no SafeSport guidelines around swimmers having fun. That is encouraged and includes taking goofy pictures of each other. The no camera policy is intended to govern the interactions between athletes and adults at Youth sporting events. 

Since SafeSport rules are creating the need for more coaches on deck, is the GCSL board doing anything to accommodate the additional staff for food? 

YES - This year, we will provide SIX (6) tickets for breakfast and lunch each day. This is up from the 3 in years' past. We truly appreciate everyone's patience as we deal with these new rules and want to do what we can to make the experience as good as we can. This means that eating will be a bit more crowded, so we will ask for your patience as we work to accommodate 2x the number of people on such short notice.

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